Basic
Purchase Order Management Software
PO creation, lifecycle and printing
- Draft Then Issue
- Controlled Revision Family
- Supplier Ready PO Print
- Masters That Stay Consistent
~$62.25~$83.0025% OFF
All products
Software
Purchase Order Management Software
Raise, approve and issue purchase orders, with every revision kept.
Draft, not issued
Issued and signed
ONE PO FAMILY
Original
Amendment
Enhancement
Additional PO
Cancellation
Supplier-ready printFour PO reportsShared LAN database
~$62.25~$83.0025% OFF
- LAN client for each extra PCHow it works~$31.12
- Draft printed for approval
- Issue the signed final
- Every revision kept in one PO family
- Supplier-ready print
- Shared LAN database
Editions
Which one do you need?
Pro
Purchase Order Management and Control Software
Full purchase control, returns and 25+ reports
- Everything In The Basic Edition
- Purchase And Return Control
- Invoice And Challan Reconciliation
- 25+ Management Reports
~$103.75~$129.6920% OFF
LAN client
Purchase Order Management Software, LAN client
Run the Basic edition on another PC in your office, working on the same data as your main copy. One key per additional PC.
- Main copyPurchase Order Management Software holds the shared database on your office network.
- LAN client on each extra PCPoints at that same database instead of keeping its own.
- Same live data everywhereEvery feature of the Basic edition on every PC.
~$31.12~$41.49per additional PC
A LAN client works alongside a main copy of Purchase Order Management Software. Adding both puts one main copy in your cart too.
Capabilities
What the Basic edition does
Raise, approve and issue purchase orders with a revision history that never overwrites itself, print them the way suppliers expect, and follow them through 4+ focused PO reports.
Draft Then Issue
Prepare a purchase order as an internal draft, print it clearly marked NOT ISSUED for approval, then issue the final document once it is signed off.
Controlled Revision Family
Amendment, Enhancement, Additional PO and a terminal Cancellation all sit as revisions inside the same PO family, so earlier issued versions are preserved and the current effective version can be compared against the proposed one.
Supplier Ready PO Print
Print the original, draft, any revision or the cancelled version with your company header, commercial terms, billing and delivery locations, tax summary, amount in words and an optional stored signatory, to PDF or Excel.
Masters That Stay Consistent
Party, location, tax registration, contact, item group, unit, item and commercial terms masters, plus your own PO prefix and number series and an authorised signatory master.
Four Focused PO Reports
PO register in detail and summary, PO validity expired and PO price history, filtered by period, supplier or item and exported to PDF or Excel.
Shared LAN Database
One MS Access backend on your network serves every authorised operator, with built in backup, compact and repair, and index maintenance.
Compare
Feature by feature
What Pro adds over Basic
PO Lifecycle1
- Root / Revision / Additional PO family control (limited in Basic)
Purchase Control4
- Purchase Entry - Supplier Invoice / Challan
- Live PO Pending Qty & PO Rate at entry
- Load / edit / delete purchase document
- Bulk Purchase Import Template
Material Return4
- Material Return against Purchase Bill
- Available Return Qty control
- Load / edit / delete return document
- Bulk Return Import Template
Reconciliation4
- Invoice ↔ Purchase Challan reconciliation
- Credit Note ↔ Return Challan reconciliation
- Partial → update later → full reconciliation
- No duplicate stock movement on reconciliation
Migration & Administration1
- Opening PO Migration
Reporting8
- Pending / Supplier / Item / Family reports
- Reconciliation & balance-pending reports
- Exception reports - Excess / Rate Diff / Over-Invoiced
- Purchase Register - Detailed / Summary
- Item List - Group-wise / Item-wise
- Material Return Register - Detailed / Summary
- Activity Log Report (limited in Basic)
- Invoice Balance / Unlinked Challan reports
Identical in both editions: PO Print, Masters & Setup.
Product Positioning
| Capability | Basic | Pro |
|---|---|---|
| Primary purpose | IncludedPO creation, Draft/Issue, lifecycle, print & focused PO reports | IncludedComplete PO control, transactions, reconciliation & reporting |
| Transaction entry / operational processing | LimitedPO entry only | IncludedFull operational entry |
| Best suited for | IncludedTeams mainly managing PO creation, approval, revisions & printing | IncludedPurchase / stores / commercial teams needing complete control |
Screenshots
A look inside
Screens9
Reports & print output11
FAQ
Frequently asked questions
What is the Basic edition of Purchase Order Management Software?
It is a Windows Excel application for teams whose job is raising and controlling purchase orders. Prepare a PO as a draft, print it marked NOT ISSUED for approval, issue it, then make later changes through Amendment, Enhancement or Additional PO revisions inside the same PO family. It includes professional PO printing, the full master set and 4+ focused PO reports.
What is the difference between the Basic and Pro editions?
Basic covers PO creation, the revision lifecycle, printing, masters and 4+ PO reports. Pro adds everything downstream: supplier invoice and challan entry against issued POs, material returns tied to the originating bill, invoice and challan reconciliation, opening PO migration, and a 25+ report management pack with pending, exception and audit analysis. Use the comparison table on this page to see it feature by feature.
Can I start with Basic and move to Pro later?
Yes. If you already own a Basic key, the Pro edition is offered at the difference in price rather than the full price, so you are never charged twice for the same capability. Basic LAN clients upgrade the same way, for the difference per PC, once your main copy is on Pro.
Can several people use it on our office network?
Yes. Your main copy keeps the shared MS Access database on the network, and every additional PC runs a LAN client: the complete Basic edition, pointed at that same database, at a lower flat price per PC. A LAN client needs a main copy of the same edition, already licensed to you or bought in the same order.
What happens to history when a PO is amended or cancelled?
Nothing is overwritten. Each change is a new revision inside the same PO family, and cancellation is a terminal revision rather than a deletion, so the cancelled PO stays traceable and prints with its own identity.
What reports does the Basic edition include?
Four: PO register in detail, PO register in summary, PO validity expired and PO price history. Each can be filtered by period, supplier or item and exported to PDF or Excel. The Pro edition carries 25+ reports.
Is it a one-time purchase or a subscription?
A one-time purchase, a single-PC perpetual license. Pay once and use it forever; there is no subscription.
What are the requirements and licensing?
Windows with Microsoft Office, and MS Access for the shared database. A single-PC perpetual license that works fully offline after a one-time activation.
Buying more than one?
Save on every product, plus an extra 10% off orders of ~$259.39 or more.